Summer Resources
Resources in CampInTouch
Almost everything parents will need throughout the year and summer can be found under Forms and Documents in CampInTouch (excluding a few enrollment forms like waivers). The following forms are uploaded throughout the year; all will be available by May at the latest:
- Parent handbook
- Packing list
- Detailed itinerary
- Transportation form and travel information
- Terms and conditions (including cancellation policies)
- Program insurance information
Important contact information
Our summer office hours are 9 a.m. to 5 p.m. eastern Monday through Friday (though we are usually in the office earlier and later than this). If your student’s trip begins or ends on a weekend, the office is open and ready to assist with travel. A director is always on call for after-hours emergencies.
Please refer to the “Important Contact Information” in your parent manual (located under Forms and Documents in CampInTouch) for our after-hours emergencies phone number. Please use this number for extremely time-sensitive situations, such as family emergencies, and please use discretion when calling this line.
Trip updates and photos
Every trip has its own blog that include written updates on recent activities, outdoor achievements, culinary highlights, games, or anything else our students want to share. We will also post photos taken by instructors in an online album throughout the trip. Written updates will be emailed to families throughout the trip as they’re sent in to the office from our instructors in the field. Photos will be uploaded to online albums (links will be emailed to families about a week before each trip starts).
We will aim to provide trip blogs and photos at least once per week, though they may be more or less frequent than that. You’ll notice estimated days for trip blogs on the daily itinerary (provided to enrolled families in May), but this may change due to many factors. We cannot guarantee exactly which days we’ll be able to upload a trip’s photos and written updates. If they don’t happen as “scheduled” on the detailed itinerary, don’t worry! They may happen another day instead.
Contact from your student on the trip
You’ll receive a phone call in the days leading up to the trip from one of your child’s instructors. They may ask follow-up questions about medical issues, dietary constraints, or other concerns, and take the opportunity to welcome your child to Adventure Treks and answer any questions you have.
Additionally, you’ll receive one or two brief phone calls from your child while on the trip. We’ll note estimated days for calls home on the daily itinerary, but this may change due to many factors—we cannot guarantee exactly which days students will call home.
We intentionally limit communication so our groups can focus on the experience and build independence and resilience. We appreciate your support in this!
Emergencies in the field
Adventure Treks has never experienced a major accident on any trip, but communication with parents during any illness or injury is of the utmost importance. In the event that your child gets sick at Adventure Treks, we will treat them as you would. We will make them as comfortable as possible, and, as needed, arrange a doctor’s visit and pick up prescription medications.
If your student is injured while at Adventure Treks, we will let you know as soon as possible and keep you informed at every step along the way. Again, our goal is to provide the same level of care that you would as parents, and to have you be involved in the decisions as they are made. In the rare event that your student cannot continue on the trip, the instructors and office staff will help facilitate getting them back home as smoothly as possible.
